ITS Event Request Form

9/14/2026 - This form was recently modified; please review all options, as choices have changed.

IMPORTANT

If your request is only for Guest Logins with no other IT Event Support, please use the Guest Logins Request.

Contact Information

Phone Number

Alternate Phone number or extension.

External Contact

Is there someone we may need to reach out to who is not a San Jacinto College Employee for this request?

Yes

No

First Name

Last Name

External Contact Phone Number

Please provide a contact phone number.

External Contact Email Address

Please provide their email address.

Event Location

Campus

Central Campus

North Campus

South Campus

Maritime Campus

Generation Park Campus

District Buildings

Edge Center

Offsite

Central Campus Rooms

North Campus Rooms

South Campus Rooms

Maritime Rooms

Edge Rooms

Gen Park Rooms

District Rooms

Other Rooms or Offsite Location

If needed, please list the other location(s) here. If Offsite please provide the address.

Event Details

Event Name/Title

Is this request related to Dual Credit or the Early College High School programs?

Yes

No

Which option best describes the duration of this event?

Single‑Day Event – Occurs on one date only

Continuous Multi‑Day Event – Occurs across consecutive dates

Recurring Event – Occurs multiple times on a defined schedule

Irregular Schedule – Occurs on varying dates without a set pattern

If the event includes weekend dates, is support required on Saturday and/or Sunday?

Yes – Support is needed on both Saturday(s) and Sunday(s)

Yes – Support is needed only on Saturday(s)

Yes – Support is needed only on Sunday(s)

No – Weekend dates should be skipped (no support needed on weekends)

N/A – This event does not include weekend dates

Is this recurring event scheduled weekly or monthly?

Event occurs once every _____ week(s).

Select a number below.

Event occurs once every _____ Month(s)

Select the interval of month(s) that this event will occur during.
Example:
Your event occurs every month (i.e. Jan, Feb, Mar) select 1.
Your event occurs every other month (i.e. Jan, Mar, May) select 2.
Your event occurs every 5 months (i.e. Jan, Jun, Nov) select 5.

Event occurs on the _____ of days (listed below in Days of the Week) of the month

Select when the event recurs.
Example:
Your event occurs on the "second" Tuesday of the month then select second in the box below.

First

Second

Third

Forth

Last

Select Day(s) of the Week

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

Sunday

Start Date

Event Start Date

End Date

Event End Date. If this is a single-day event, please list the same date as the start date above for the End Date.

List Irregular Schedule – Dates

A schedule that occurs on varying dates/times without a set pattern.
When adding a date(s) list the date in M/dd/yy format with a comma at the end. The comma is used in automation to determine a break between dates.
Example:
9/12/26,
10/1/26,
10/12/26

Setup Time

Start Time

End Time

Event Number or Banner Reservation Number (If Applicable)

Event Information

Purpose of the event (video conference, webinar, presentation, etc.)

Will you use your SJC-issued laptop for the presentation?

Yes, I’ll use my SJC-issued laptop.

No, I need an SJC laptop provided.

No, I’ll use my personal laptop.

I don’t need a laptop.

Do you need training on how to use the equipment before the event?

Yes

No

Guest Access needed on computers in the room?

If the event is for external users who do not have a San Jac Students or Employees network account you may want guest access to those computers set up.

Yes

No

Select all computers that require guest login access. (Multiselect allowed)

Podium/Lectern Computer

Room/Lab Computers

Request details

Include any and all necessary equipment and software such as microphones, laptops, lectern, etc.

Attach layout of event

File attachments associated with the ticket.

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What to Expect After Submission

Once your request is submitted, it will be reviewed by the ITS Events Coordinator. Following that review, the system will automatically create one or more separate tickets for each event date requested. As a result, you may receive multiple tickets for a single request if your event spans multiple dates. Creating individual tickets allows our team to track, manage, and provide updates for each event date independently, ensuring more accurate scheduling, communication, and support throughout the process.

Your name

Your email address

Verification Code